NOTICE OF THE PRIVACY POLICY AND IMPLEMENTATION OF PERSONAL DATA PROCESSING.
Konica Minolta Business Solutions Vietnam Co., Ltd would like to inform our Valued Customers and Partners and requires your consent and permission to collect, process and store your data for the purpose of promoting products information, events, promotion programs as well as providing products and services to you during the process of setting up and maintaining the business relationship between our company and you, or providing products and services as your requests. Konica Minolta Vietnam is committed to complying with and maintaining the privacy and security of your information in accordance with all applicable laws of Vietnam. By choosing to acknowledge and agree to the Privacy Policy when providing personal information or in any other manner adhering to the law, you allow us to collect, use, and /or process your personal data as specified in this Policy. This permission will be effective and valid from the moment you agree until you decide to withdraw your consent or automatically terminate in cases as stipulated by law. If you do not agree to allow the processing of your data as specified in this policy, please refrain from using our services or accessing our website, or promptly notify us of your disagreement if you have previously agreed. Please assist to make available this Notice to the Relevant Individuals in your corporate entity/business enterprise or such Relevant Individual.
- Whose personal information this Notice is relevant to.
The Notice describes our practices when processing personal data of any data subjects in the context of relationships with customers, suppliers, service providers, partners, banks, competent authorities, governmental agencies, any third party in connection with our business or any products/services or relationship with customer or any other third parties from whom Konica Minolta Vietnam receives or to whom Konica Minolta Vietnam advertises or provides any products or services and/or with whom Konica Minolta Vietnam enters into, negotiates or discusses for or in connection with any transaction or services and any of their personnel or authorized persons (collectively “Personal Data Provider(s)”).
- Types of personal data collected.
Depending on the purposes of personal data processing, within the appropriate scope to provide services to you and depending on your voluntary provision, your personal data that we need to process may include, but not limited to, the following information, as the case may be:
Family name, middle name, first name
Current Address
Telephone number
Email Address
Company name
Company Address
- Purposes of collecting and processing personal data.
Konica Minolta Vietnam will only collect and process your personal data when we receive your voluntary consent so that we can provide information and/or services to you. We use and process the personal data we collect to the extent necessary and legitimate and for the following purposes:
To send you advertising/promotional materials from Konica Minolta Vietnam.
To provide you with information that we believe may be useful to you or that you have requested from us, including information about our products and services or those of our branches, as long as you do not express objection when contacted for such purposes.
To comply with court orders or other legal procedures, or any legal requirements and/or regulations of any government and/or regulatory authority;
Any purpose described to you at the time of collecting your personal data.
- How to process personal data
We, at all times, have the full authority to decide on the means and methods of handling personal data, information appropriate to the Purpose, including but not limited to physical, written, spoken, and electronic methods.
We may use your contact information to send you emails or other notifications about our products, services, advertisements, or promotion programs. The content and frequency of these emails may vary depending on the information we have about you. You have the right to choose to receive information, notifications, and promotional programs, including but not limited to free newsletters from Konica Minolta Vietnam, related to topics that you may be particularly interested in.
By providing your personal information, you consent to the use of your information by Konica Minolta Vietnam in accordance with the following purposes and as required by law.
- How we protect personal information.
We pledge to handle customers’ personal data securely and discreetly. We take a number of steps to protect your information. We demand that all of our staffs and any third parties working on our behalf abide by the necessary compliance standards, including obligations requiring them to protect any information and implement the necessary safeguards for its use and transmission.
We will store your personal information in compliance with the law. As a result, we will delete or destroy personal data as soon as it is reasonably confirmed that: (i) the purpose of collection is no longer suitable for retaining such data; and (ii) retention is no longer necessary for any legal or business objectives, and (iii) Customer requests to destroy, delete data. We may securely destroy the Customer’s personal data, information without prior notice in accordance with applicable law.
For your own benefit, we advise you not to disclose sensitive information to any third party, including our staff. We reserve the right to release ourselves from responsibility if any damage occurs to the customer as a result of the customer voluntarily disclosing the aforementioned information. Please be aware that the internet is not a secure environment, and we cannot guarantee absolute security for the information and personal data shared over the internet. The transmission of personal data and information when using the internet is the customer’s responsibility, and the customer should only use secure systems to access websites, applications, or devices. The customer is responsible for keeping their access authentication information for each website, application, or device safe and confidential.
- The rights of Customers & Partners.
You have the right to consent or withhold consent for the processing of your personal data.
You have the right to object to us processing your personal data for the purpose of preventing or restricting the disclosure or use of personal data for advertising, marketing, unless otherwise provided by law.
You have the right to require us to provide your personal information to you, unless otherwise provided by law.
You have the right to withdraw your consent at any time, unless otherwise provided by law. We will respond to your request as soon as possible to confirm your withdrawal of consent.
- Retention for storage and processing of personal data.
We will keep all of your personal information until you require us to delete it or until we decide the information is no longer necessary to keep.
The starting and finishing time of Personal data processing: Personal data is processed from the time we receive the information you agree to share until you request to restrict, delete, or withdraw your consent about processing of your own personal data.
- Change of Privacy Policy
This Notice will be updated from time to time. We reserve the right to change, modify, or update this Privacy Policy at any time as long as such changes or updates are not in violation of applicable laws. Any changes or updates will be notified to all of our customers and partners.
- Contact Us
Should you have any following questions about this Privacy Policy Notice or if you have any other concerns regarding how we manage, protect and/or process your personal data, please contact us with the following information:
Head Quarter: Unit 3, Floor 8th , Bitexco Financial Tower, 02 Hai Trieu Street, District 1, HCMC, Vietnam
Tel: +84 (028) 3915 4242
Email: marketing.vietnam@konicaminolta.com